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Virginia Personal Assistance Services Policy Manual

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The Virginia ADM-1.0 Administration Policy establishes the framework for compliance with 12VAC30-122-460, which outlines the scope and documentation standards for Personal Assistance Services (PAS) under Virginia’s Medicaid Waiver programs. This policy ensures that providers deliver high-quality, person-centered care while adhering to state and federal regulations, including those set forth by the Department of Medical Assistance Services (DMAS). PAS is designed to support individuals with activities of daily living (ADLs), instrumental activities of daily living (IADLs), and health-related tasks, enabling them to live independently in their communities.
Providers must ensure that all services are documented in accordance with 12VAC30-122-460, including detailed records of the services provided, the individual’s responses, and any changes in their condition or needs. Documentation must include progress notes, service plans, and supervisory visit reports, all of which must be completed accurately and promptly. Supervisory visits are required every 30 to 90 days under the agency-directed model to ensure service quality and appropriateness. Additionally, providers must maintain a backup plan for emergencies and ensure that all staff meet training and competency requirements as specified by DMAS.
This policy emphasizes the importance of maintaining accurate records to support claims for reimbursement and facilitate audits or utilization reviews. By adhering to 12VAC30-122-460, providers can ensure compliance with Virginia’s Medicaid standards while delivering essential services that promote independence and community integration for individuals receiving PAS.
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